Join 2018-19 Board & Committees
The Leigh Home & School Club (HSC) is seeking parents who would like to be involved in our school. Parents are needed for our Nominating Committee, HSC Board and HSC Committees. Read below to learn how to put your name (or someone else’s name) forward for a role, what the different roles entail, and why parents volunteer at Leigh. Please join us and help make a difference at Leigh. It takes a village – this is your village!
- Sign up here to volunteer to be on the Nominating Committee. Details of what is entailed below.
- Sign up here to nominate yourself or someone else for roles on the Leigh HSC. A description of each role is listed below. If you don’t know what role you would like or what role is a best fit, but would still like to be on the HSC, please do still share your info with us.
Why Do Parents Volunteer at Leigh?
We asked our Board and Committee parents why they volunteer at Leigh. Here are some of the responses…
“I volunteer because I want the school to run well and efficiently, and the more people that help, the better a school will be.”
“I am a huge supporter of public schools and the role they play in bringing our community together. Leigh Home & School Club plays a vital role by allowing parents to provide further support for our school’s mission. As a Board member I get to help direct and focus this parent support to provide maximum benefit to the students. I also get to be involved in the community and meet all of the amazing administrators, teachers, students and parents.”
“I volunteer to serve as a role model for my children so they will see the value of volunteering in our community and want to do the same when they are older, and to learn more about Leigh from the teachers’ and administration’s perspective.” “I volunteer becuase I want to make a difference in our community, and be a part of creating a positive environment for all of our students, parents and teachers.”
“Home & School Club is a non-profit, volunteer organization whose main focus is to foster a healthy, positive school environment for all students. Volunteering allows me to make a contribution to the school and stay aware of what is happening at the school and in my students’ academic lives. It also allows me to hang out with some really wonderful people.”
“I volunteer because I enjoy giving back to my community, supporting our amazing staff and making Leigh a better place for all our students. I enjoy knowing what is going on in the school, because my students don’t always communicate everything with me!”
“I volunteer because I want to have a positive influence on the school and because sometimes we have the option to complain or do and it’s always better to “do.” I volunteer because I want to role model for my children (if you want change, make it happen), and because it’s rewarding to give back to the community – and it’s appreciated!”
The Nominating Committee’s job is to recognize and seek qualified nominees for next year’s Leigh’s HSC Board. The Nominating Committee will present a slate of nominees for the Board positions at the May Home and School Club meeting and a vote will be taken at that time.
HSC Board Positions
Oversee and lead the Executive Board at its monthly meetings. Coordinate with other booster groups and serves as the primary interface with the Principal and District.
Act as aide to the President. In the absence of the President, assume the President’s duties. Organize and present staff grant requests to the HSC Board.
Make and send online membership forms to sophomores and above. Make paper membership form for Freshmen and give to admin to be sent with Freshmen welcome materials. Find and schedule volunteers for Registration days, and work with Admin to help them run Registration days smoothly. Collect membership forms at Registration days and from HSC mailbox. Maintain membership data from online and paper forms, especially organizing volunteer data and distributing to various HSC chairs. Manage volunteers for Book Room at beginning and end of school.
Keep a record of proceedings of the monthly Board meetings; publish meeting agendas and meeting minutes.
This role is responsible for H&SC outgoing correspondence. This includes thank you notes for annual donations (can be sent out electronically), thank you notes for people who make monetary donations or donations of support services for H&SC as well as any additional correspondence as needed.
Act as custodian of HSC’s funds, financial records, and other financial documents. Receive and disburse all monies as authorized by HSC’s annual budget or as directed by action of HSC and keep accurate financial records. Present a statement of account at each HSC meeting. Work with outside accounting firm to prepare all reports, filings and statements as required by the Internal Revenue Service and California Franchise Tax Board. Prepare annual budget along with the Executive Board of HSC prior to the first HSC meeting of school year. Work with committee leads and sub-organization treasurers to ensure that proper financial controls are followed.
Ensure that parliamentary procedure is followed during HSC Board Meetings. Update and maintain the Leigh Home and School Club By-Laws.
Perform an annual examination of the financial records and procedures of HSC as well as its sub- organizations during the month of August and render a written report to HSC as to whether funds have been properly administered and that good financial practices have been followed.
Coordinate beautification projects that could range from landscaping to general school clean-up. Work with Principal and Activities Director to plan projects and recruit parent and student volunteers. Time commitment depends on scope and frequency of the projects planned.
Ensure that communication is streamlined, cohesive and consistent across all communications platforms. Manage the HSC website, Facebook page and email communications. Support the use of Gsuite for all Board and committee communications.
Coordinate evening guest speakers who offer topics of interest to parents of high-school aged students. Solicits parents to determine topics of interest and works with Leigh Administration, other high schools and junior high schools, and through personal connections to source and hire selected speakers, arrange speaker dates, and provide notification to parents of event topics, dates, and times.
Oversee and coordinate the efforts of Company Matching and Amazon. Source new fundraising options.
Staff Appreciation & Hospitality
Oversee the provision of refreshment at several standing events through the year, including incoming Freshmen Parents’ Welcome, Eighth Grade Parent Orientation, Senior Awards, and more. Also provide occasional luncheons for Leigh faculty and staff. Committee chair creates a sign up sheet for volunteers to provide food donations and to help with set-up and clean-up.
Plan and organize grad night for the Seniors.
District Reps (1-2 people per role)
Role #1 – District Parent Rep, Role #2 – Financial Advisory Rep, and Role #3 – Facilities Advisory Rep. Attend meetings at the District office (usually monthly) as a representative of the Leigh parent community. Report back to the Leigh parent community at the monthly HSC meetings. Encourage HSC members to stay aware of District Board activities through the online resources offered (Agendas, Board documents, Minutes, and recorded meetings are all available online).
PAPA – HSC Liaison
Attend all PAPA and HSC meetings. Provide a brief report to each group about any matters of relevance discussed at the other meeting.
Sports Boosters – HSC Liaison
Attend all Sports Boosters and HSC meetings. Provide a brief report to each group about any matters of relevance discussed at the other meeting.
Spirit Boosters – HSC Liaison
Attend all Spirit and HSC meetings. Provide a brief report to each group about any matters of relevance discussed at the other meeting.